Cloud-based learning management system (LMS): What it is and 10 best solutions

“An investment in knowledge pays the best interest,” Benjamin Franklin said. That’s especially true in today’s business environment. Your organization's success depends on giving your workforce the necessary tools, including knowledge. Not only do you need to prioritize employee development and training, you need to do it effectively. From onboarding to upskilling and compliance, choosing the right learning platform is critical to employee growth and company success.

Organizations face a bewildering array of options when implementing the right training solution. In this guide, we’ll explore cloud-based Learning Management Systems (LMS), how they differ from traditional LMS solutions, their benefits, key features, and how to find the best-suited platform for your business. Whether you're looking to streamline onboarding, ensure compliance, or build a culture of continuous learning, the right cloud-based LMS can significantly boost productivity while making the learning experience more engaging and accessible. 

What is a cloud-based LMS?

A cloud-based LMS is a software learning platform (SaaS) that enables organizations to create, manage, and track online training for employee development and compliance. An LMS acts as a central hub where your workforce can access and complete training programs, and team leaders can manage learning and assess performance.

Cloud-based learning management systems differ from traditional learning platforms by allowing learners to access content from anywhere, using various devices, including smartphones, tablets, and laptops. Because they’re not connected to a specific hard drive or computer and typically don’t require software installation, your workforce can complete their training from the office, on mobile devices, or at home. This flexibility gives your employees convenient access to training, making it easier to complete correctly and on time, helping your company meet compliance obligations. 

A modern cloud-based learning management system is a cost-effective learning solution for organizations of all sizes, and it can quickly scale to meet growing business needs. Proprietary technical support is another major advantage, as it frees your team from troubleshooting any issues your employees may have.

Cloud-based vs. traditional LMS: 3 differences

1. Installation and maintenance

Compared to traditional systems, cloud-based LMS solutions simplify setup and maintenance. These platforms enable your workforce to access the LMS online without time-consuming installation procedures. In addition, the provider takes care of content and software updates automatically on their servers. On the other hand, traditional self-hosted LMS platforms demand more of your organization's resources as they require extensive IT support for installation, maintenance, and updates.

2. Mobile compatibility and browser-based functionality

Advanced cloud-based LMS platforms focus on providing accessibility across devices and in multiple locations. Your workforce can access training content through web browsers and mobile apps, no matter where they are. This flexibility provides continuous learning opportunities for your team, enabling them to engage with training and development content on their preferred devices, boosting engagement and completion rates. 

3. Scalability and storage

Another key benefit of cloud-based LMS platforms is their ability to scale, making it easy for businesses to adapt and expand training capacity as they grow. Cloud-based learning solutions can easily handle a growing number of learners across multiple teams and locations without the need for additional investments in software and hardware. With a cloud-based system, storage for training content, materials, and user data is virtually unlimited, meaning you don’t have to worry about server capacity, storage limitations, or costly upgrades. 

6 benefits of cloud-based LMS

We’ve briefly discussed some of the benefits of using a cloud-based LMS for training and staff development. Now, let’s explore the advantages of these sophisticated learning platforms and how they can support your organization's learning initiatives. 

1. Cost-effectiveness with no need for hardware maintenance

Cloud LMS solutions significantly lower the cost of internal training and development programs by reducing the need for costly hardware and associated maintenance. In addition, cloud-based learning management systems help you avoid significant upfront costs because they typically operate on a subscription model, making them more affordable and easy to manage. Without physical infrastructure to worry about, your IT team is available for other, more important tasks. 

2. Accessibility from anywhere with an internet connection

A key benefit of cloud-based LMS platforms is their universal accessibility. Your workforce can access training and development materials anywhere, using smartphones, tablets, laptops, and desktops. For organizations with a global workforce or teams spread out across the country, a cloud-based LMS makes it easy to offer consistent training and learning regardless of location.

3. Seamless updates and integrations with other software

With a cloud-based platform, you never have to worry about software updates, maintenance, or the disruptions they can cause. Your LMS provider handles those tasks, freeing you from the associated tech headaches. Many modern platforms also integrate with existing HR systems, creating a unified ecosystem for employing training and development. This interconnection allows training data to flow between different organizational tools, boosting your overall efficiency. 

4. Flexibility and scalability for growing organizations

As your business expands, a cloud-based LMS can easily scale to support your growing workforce and increased user demand and content requirements. Cloud-based systems can instantly adapt to your organization’s evolving needs and content requirements, whether adding new teams, locations, or training programs. LMS scalability ensures your training platform grows as your company expands without worrying about significant additional investments.

5. Enhanced compliance and risk management

With a cloud-based learning management system, organizations can streamline compliance training by automatically assigning compulsory government-mandated courses based on employee role and location. The LMS stores detailed completion documentation for review and verification and keeps track of certification expiry dates, reducing the risk of non-compliance. This automated approach ensures your organization stays current with regulatory requirements and maintains a complete record for audit purposes. 

6. Actionable insights and analytics

Modern cloud-based LMS solutions deliver powerful reporting capabilities that provide actionable insights into the effectiveness of your training and development programs. You can track key metrics like course completion rates, assessment results, and learner progress, all in real time. The result? You gain a clear view of performance, helping you identify skill gaps, measure training ROI, and make informed decisions about your organization’s learning strategies. 

10 best cloud-based LMS solutions

With the wide range of cloud-based LMS systems available, choosing the best option depends on your organization’s specific needs, size, and objectives. In the following comparison of our top picks, we’ll examine each platform's key features and strengths. 

1. Rippling Learning Management

In contrast to traditional LMS providers, Rippling integrates learning management directly into its workforce platform. This makes it a particularly powerful solution for growing companies seeking to automate their training processes.

Key features

• Automated course assignments based on employee attributes
• Pre-built compliance courses in multiple languages
• Built-in quizzes and assessments
• Mobile-friendly learning interface

Benefits

• Training synced with HR and payroll systems
• Compliance tied to time tracking
• Automated progress monitoring
• Self-service course creation

2. Workday

Workday’s comprehensive cloud-based LMS is part of its larger human capital management (HCM) platform. The system aims to make learning an integral part of the employee experience and support skill development across organizations.

Key features

• Customized learning recommendations based on workforce data
• Learning options accommodate different content types (e.g., video, quizzes)
• AI-powered skills intelligence and recommendations
• External learning management for vendors and partners

Benefits

• Built-in compliance tracking
• Learning integrated into daily workflows
• Unified platform for internal and external learners

3. Dayforce

Dayforce’s LMS is a cloud-based platform designed for organizations looking to integrate employee development with their broader HCM strategy. Dayforce also offers payroll, HR, benefits, recruiting, and other talent management tools to workforces. 

Key features

• Embeds learning throughout the employee lifecycle
• AI-powered content recommendations
• Blends traditional LMS compliance with modern learning features
• Integrates with career planning and talent management tools

Benefits

• Self-directed learning paths
• Compliance tracking
• Custom content creation and third-party content integration
• Real-time data on learning progress and completion rates

4. TalentLMS

TalentLMS is a straightforward cloud-based LMS designed to help businesses train their employees, partners, and customers. It combines course creation tools with basic learning management features. The system focuses on quick setup and standard training delivery.

Key features

• AI-powered course generation tools
• Built-in video conferencing
• Customizable learning paths
• Gamification tools

Benefits

• Intuitive interface
• Integration options
• Analytics tools to track learner progress and training effectiveness
• SCORM-compliant

5. LearnUpon 

LearnUpon is a cloud-based LMS designed to deliver training through a single, centralized solution. LearnUpon is geared towards small to mid-sized businesses (SMBs) and large corporations.

Key Features

• Multi-portal architecture for separate, branded learning environments
• Automated enrollment and certification management
• LearnUpon’s analytics tools track progress and training effectiveness
• HR, CRM, and SSO integration

Benefits

• Automated administrative tasks
• Gamification features
• Standardized content delivery
• LearnUpon scales to support growing businesses

6. 360Learning

360Learning specializes in collaborative learning, enabling organizations to leverage internal expertise for training content creation. 360Learning’s approach focuses on peer-driven learning rather than traditional top-down training delivery.

Key features

• Interactive peer and social learning features
• Video coaching capabilities
• 360Learning’s AI-powered collaborative learning 
• Gamification features

Benefits

• Rapid course deployment
• Reduced onboarding time
• Democratized content creation

7. Zoho People

ZOHO People's LMS is a cloud-based platform for small and medium-sized businesses. It helps organizations deliver employee training, onboarding, and skills development programs across multiple departments including HR, IT, sales, and marketing. 

Key Features

• Course creation and management tools
• Virtual classrooms
• Support for mobile learning
• Progress tracking analytics

Benefits

• Simple, intuitive interface
• Industry-flexible customization
• Cross-team collaborative learning tools
• Third-party integrations

8. Absorb LMS

Absorb LMS is a learning management system with multi-audience training capabilities. The platform includes accessibility features and engagement tools. Absorb LMS emphasizes scalability across different business sizes and use cases.

Key features

• SCORM and HTML5 support
• Automated enrollment workflows
• Built-in eCommerce tools

Benefits

• Flexible deployment for different Absorb LMS user groups
• Gamification capabilities
• Robust security certifications

9. Litmos

Litmos is a global cloud-based LMS that helps companies create courses, deliver content, and track training programs. The platform includes AI-powered features to enable corporate development and learning activities. 

Key features 

• Course creation and gamification tools
• Customizable learning paths
• Multi-language support
• Learning progress and completion rate analytics

Benefits

• Integrations with existing software infrastructure
• Automated and centralized learning management
• Built-in certification tracking and mandatory course assignments

10. Docebo

Docebo offers a generative AI-powered learning platform that focuses on scalable, automated training delivery. Docebo emphasizes configurable workflows and personalized learning experiences for different audience types.

Key features

• AI-powered content authoring
• Flexible e-commerce solutions
• Docebo’s community-driven learning tools
• Drag-and-drop configuration tools

Benefits

• Flexible configuration for different use cases
• Automated administrative workflows
• Data-driven learning insights
• Intuitive interface for learners and managers

6 key features of cloud-based learning management systems

Training and employee development are critical for organizations. They enhance your team's skills, boost productivity, and contribute to the overall success of your business. Certain functionalities are essential for maximizing the results of your training programs. As you begin to explore the various cloud-based LMS options, these are key features to focus on: 

1. Mobile learning capabilities

Mobile functionality is a must-have to accommodate the needs of today’s dispersed and flexible teams. A mobile-optimized LMS platform allows your talent to carry out their training on multiple devices, including tablets and smartphones, making learning possible anytime and from anywhere. This is a particularly valuable feature for remote workers and employees who travel as it allows them to continue their training even when they’re on the road. 

2. Integration options with existing HR or CRM systems

Integration with your core business systems is indispensable for maintaining data integrity and optimizing workflows. Your cloud-based LMS should connect with your key platforms (e.g., HRIS, payroll) to automatically sync employee data and training reports. This integration will reduce or eliminate manual busywork and ensure training data is available across your organization.

3. Reporting and analytics tools

Tracking the learning process is essential for measuring training effectiveness. LMS platforms with comprehensive reporting capabilities can provide insights that let you make data-driven decisions about your elearning and development programs. Key features to look for include customizable dashboards, completion tracking, and the capability to generate custom reports on important metrics like course completion rates and assessment scores. 

4. Intuitive user interface and navigation

Your cloud-based LMS should be easy to use. A simple and intuitive interface is essential for both learners and administrators. The LMS should make it easy to perform key tasks like creating and assigning course content, tracking progress, and accessing training resources. An intuitive interface helps reduce learning curves and increase workforce participation.

5. Customizable learning paths

When considering an LMS solution, make sure it supports personalized learning experiences based on your employee’s role, skills, and career goals. The ability to design custom learning paths keeps your training content relevant, aligned with employee needs, and supports your company’s training and development goals. 

6. Certification and compliance tracking

Tools for managing certifications and compliance training are essential in any modern cloud-based LMS. Look for platforms that can automatically track certification expiration dates, alert users about renewals, and maintain accurate records for regulatory audits. Automation not only helps keep your organization compliant, it also reduces your administrative workload. 

How to choose the best cloud-based LMS: 5 steps

The best cloud-based LMS platform depends on your company’s specific needs, size, and goals. While platforms like TalentLMS and Docebo offer solid features for basic training needs, solutions like Rippling provide deeper integration with HR systems and automated workflows. Explore aspects like user-friendliness, course creation tools, and reporting features. Here’s how to choose the best cloud-based LMS:

Step 1. Define the organization's size and learning goals

Begin by clearly defining your training objectives and goals. Consider the number of employees who need training, the types of training required (e.g., compliance training, skills development), and your goals. If you’re a global organization or have remote workers, you may require training in multiple languages. Be sure to outline your current and future training requirements to ensure the cloud-based LMS can scale with you. 

Step 2. Evaluate integration capabilities

Look for an LMS solution that easily integrates with your existing HR systems and other business tools. The LMS must meet modern security standards to protect your data across multiple locations and devices. Ensure the LMS supports industry standards like SCORM (Sharable Content Object Reference Model) for easy content migration and sharing.

Step 3. Ensure security and privacy

Choose a cloud-based LMS incorporating comprehensive security measures to protect sensitive educational content and user data. The best platforms feature enterprise-grade security standards for data encryption, compliance certifications, and authentication procedures. These standards protect against unauthorized access to workforce information and training materials, while maintaining accessibility for authorized users.

Step 4. Consider budget and long-term costs

Evaluate the total cost of ownership. Cloud-based LMS solutions typically provide better long-term value through subscription-based pricing models, eliminating the need for expensive server installations and maintenance costs. However, before making your final decision, be sure to look for hidden fees or extra costs.

Step 5. Request demos and free trials

Take advantage of cloud-based LMS platform demos to evaluate the user interface, feature set, and overall functionality. Test the platform's course creation tools, automation capabilities, and reporting features during the trial period to ensure they meet your organization’s requirements.

Rippling: Manage your employees' learning from anywhere 

When it comes to cloud-based learning management systems, Rippling stands out. Rippling LMS is an intuitive yet powerful tool that streamlines the management of educational programs for businesses of any size.

Rippling makes it fast and easy to build courses. You can upload existing training materials like videos, slides, and quizzes, or choose from a pre-built content library on key topics like compliance and professional skills. This lets you create custom learning paths for different roles and experience levels.

Rippling makes it easy to stay compliant by automating manual work like course enrollment. For example, the US course bundle comes with the anti-harassment training you need to keep US employees in compliance. Enrollments are pre-configured across all 50 states, so with just a click, you can enroll employees and managers into the correct state-mandated course—and re-enroll them every year. 

Rippling automatically tracks employees' training progress, sends reminders to learners, and records completions on their profiles. Comprehensive reporting features enable monitoring of course enrollment, identification of knowledge gaps, and measurement of training initiative ROI.

Beyond its powerful feature set as an LMS, Rippling stands out for its ability to integrate employee training with the core HR and IT processes. It can automatically trigger onboarding tasks and course enrollments for new hires.

Full-featured options and seamless integrations make Rippling a top choice for organizations seeking to optimize their employee training efforts. Whether you're a rapidly growing startup or an established enterprise, Rippling can help you build an employee learning program that delivers real business impact.

Cloud-based LMS FAQs

How can cloud-based LMS benefit your global workforce?

Cloud-based LMS platforms offer powerful advantages and benefits for organizations with global workforces. Your employees can access online courses from any device at any time, reducing traditional training costs like classroom rentals and travel expenses. All your training materials are located in a centralized hub, allowing employees to learn on their own schedule, which is essential if your workforce is scattered across multiple time zones.

A cloud-based LMS not only makes it easier for your employees to train, it gives you solid data to help identify skills gaps across your global workforce. Another important feature is compliance. With a cloud-based LMS, you can streamline your compliance management by assigning required training based on roles and where your teams are. At the same time, the LMS will maintain a complete record of completed training for compliance and audit purposes. Additionally, employee development can help boost retention. 

How much does a cloud-based LMS cost?

Specific LMS pricing may vary based on features and user count. Typically, cloud-based LMS pricing is based on a per employee, per month (PEPM) model. This can be anywhere from $2-$10 or more per learner. For small and medium-sized businesses (SMEs), some vendors offer flat annual rates starting at $500-$1000 for 50-100 learners, with the flexibility to buy additional user packs. Some open-source options are free, but there may be costs for hosting, customization, and support. Volume discounts are often available for larger organizations, and the final price can vary based on whether you choose additional features or pre-built course libraries.

Is a cloud-based LMS secure?

It depends on the specific platform, but most modern cloud-based LMS platforms incorporate rigorous security safeguards to protect your training data and confidential workforce data. Look for platforms that use secure login systems, data encryption, and role-based permissions so that users can only access data they’re authorized to see. If the LMS is part of a larger HRIS system or uses integrations, the platform must meet the strictest security certifications and conduct regular security audits to meet and comply with privacy and data regulations. 

Who can use a cloud-based LMS?

One of the most significant benefits of a cloud-based LMS is that it allows your workforce to access training from multiple devices and locations. Because a cloud-based LMS isn’t tethered to specific hardware, it’s accessible from anywhere in the world, making it an excellent solution for organizations with global workforces, remote employees, hybrid teams, and branch offices.

Cloud-based LMS platforms ensure employees can access and complete compliance training and development courses on-demand, encouraging timely completion. Tech support is easier, too. Since the LMS platform typically handles it, support is available around the clock without extra demands on your in-house IT team.

This blog is based on information available to Rippling as of January 24, 2025.

Disclaimer: Rippling and its affiliates do not provide tax, accounting, or legal advice. This material has been prepared for informational purposes only, and is not intended to provide or be relied on for tax, accounting, or legal advice. You should consult your own tax, accounting, and legal advisors before engaging in any related activities or transactions.