Headcount Planning

Hit your headcount plan without a single spreadsheet
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The easiest way to share, track, and stick to your headcount plan

Share your hiring plan

Create and share plans across departments, aligning everyone.

Track your progress

View open roles, new hires, and costs in one place.

Stick to the plan

Use permissions and approvals to keep managers from going rogue.

Keep recruiting in sync

Give your talent team instant visibility into changes in your hiring plan throughout the year.

unified analytics

Know how you're pacing relative to plan at all times

Give every team visibility into headcount with reports that include hires who haven’t started. Track progress by location, start date, cost, and more.

Break down costs by plan, department, hiring manager, and more to stay on top of your budget.

Measure success to date by tracking target against total goals, attrition, and transfers.

Create any report you want with Rippling Unified Analytics

Advanced approval management

Enforce your plan with (almost) zero effort

Automatically approve planned hires

Hires who meet your role criteria, like compensation band or level, will be automatically approved.

Require manual approval for off-plan hires

If a request deviates from plan, Rippling will route it through an approval chain predetermined by you.

fast-track hiring

Stay in sync with recruiting

You can optimize recruiting capacity with Workflow Studio. It’s easy to build workflows that keep your team up to date on approved roles and change requests.

Notify recruiting when headcount is approved

As soon as headcount gets approved, Rippling automatically notifies the recruiting team with each new role’s details, so they are able to begin sourcing candidates quickly.

Auto-update your Headcount Plan after a position is filled

When a position is filled, Rippling automatically updates your Headcount Plan, notifies recruiters, and sends a reminder to remove the job posting.

compensation bands

Control your headcount costs with compensation bands

Give everyone a single source of truth

Create and manage compensation bands for everyone in your org while protecting sensitive data. Rippling automatically maps each employee to the right compensation band based on their role.

Prevent out-of-band compensation

Rippling enforces compensation bands during onboarding and flags out-of-band adjustments, so you can approve special cases, block others as needed, and keep headcount costs on plan.

Spot potential issues early

Rippling notifies stakeholders of changes, like when an employee’s compa-ratio drops because of a location change, or if an employee’s compensation is too high or too low.

ROlE-BASED PErmissions

Automatically give everyone visibility into the right bands

Rippling automatically gives everyone in your organization—whether they’re the head of HR, a recruiter, or a hiring manager—visibility into the right compensation bands, without ever oversharing.

Workflow Studio

Customize workflows
to manage pay equity and more

Automated workflows help you stay ahead of the curve. For example, Rippling can help maintain pay equity by sending an alert whenever specific employee compa-ratios drop.

Frequently asked questions

What does it mean to have headcount?

Headcount refers to the total number of employees in an organization. Open headcount refers to positions that have been approved as part of a hiring plan but not yet filled with actual employees.

What is headcount management and planning?

Headcount planning and management is the process of determining a company's headcount needs for the following year, allocating specific headcount to different departments, and tracking how the company performs against its plan. It is a cross-functional process that involves HR, Finance, Recruiting, and hiring managers.

Why is headcount planning important?

Headcount planning ensures that companies have the specialized workers they need to meet their strategic initiatives in the near and long term, while aligning business leaders around a plan to keep costs down. Without headcount planning, larger businesses run the risk of overhiring or hiring in a way that isn’t cost-effective.

How do you make a headcount plan?

Traditionally, businesses have managed headcount plans using spreadsheets. Because many different people are involved in the headcount process and the data related to headcount can be sensitive, this approach traditionally involves multiple spreadsheets. This can lead to challenges such as version control issues, lack of real-time visibility, and manual data entry errors. In Rippling, business leaders can start their headcount plan in a few simple clicks and adjust it collaboratively without ever seeing data they should not have access to.