Mac or PC for work: Differences & how to choose

The whole PC vs. Mac debate? It's been going on forever, and everyone seems to have a strong opinion one way or the other. But when it comes to picking the right systems for your business, it's not about personal preferences or loyalties. 

It's about taking a hard look at what each device does well, where it falls short, and how that matches up with what your company really needs. This article examines key factors and considerations to help you make the best decision.

8 differences between Mac and PC for work

Understanding the key difference between Mac and PC can significantly impact your business operations and IT management. Let's look at how these systems compare in the areas that matter most for work:

1. Performance

Macs have a reputation for snappy performance thanks to Apple's tight integration of hardware and software. Users enjoy quick startup times, smooth multitasking, and responsive applications. However, Macs offer limited options to upgrade components like RAM and graphics cards after purchase.  

PCs cater to a wider spectrum of performance needs from basic systems to powerhouse workstations. More PC models support post-purchase upgrades to boost processing power, RAM capacity, and storage speed as workflows demand. 

While this flexibility is advantageous, PCs can experience performance challenges, particularly in budget systems. Driver compatibility issues and driver bloat can accumulate over time, impacting system speed. Additionally, the wide variety of hardware configurations means performance consistency can vary significantly between models, with lower-end systems more susceptible to slowdowns.

2. Cost

Apple positions Macs as a premium product with prices to match. On Apple’s website, their MacBook Air (as at the time of writing this) starts around $899 while MacBook Pro can easily top $1499. However, the total cost of ownership can pencil out for Macs due to higher resale values, included productivity software, and reduced IT support costs compared to PCs.  

PCs offer a much broader price range from sub-$500 budget systems to premium ultrabooks that rival MacBook Pro in cost. The upfront savings on PCs is tempered by the added costs of antivirus software, productivity software, and potential hardware failures in lower-end models that may require earlier replacement.

3. Security and privacy

With its Unix-based architecture, sandboxed applications, and Gatekeeper software verification, macOS provides strong built-in protection against viruses and malware, though no system is completely immune. Recent Macs include a T2 security chip for hardware-level encryption while iCloud Keychain secures passwords across devices.   

Windows PCs remain the biggest target for malicious hackers due to their dominant market share. However, modern Windows systems include robust built-in protections like Windows Defender and enterprise features such as BitLocker encryption and AppLocker. Combined with endpoint protection tools and proper security policies, PCs can achieve strong security comparable to Macs.

4. Software and application compatibility

Business essential applications like Microsoft 365 are now available in Mac versions with file parity. While macOS has gained extensive software support through virtualization tools and cloud services, some specialized enterprise software may still be PC-only, such as custom applications or computer-aided design tools. Macs can run Windows for full compatibility using Apple's Boot Camp utility or third-party virtualization software. 

PCs have the clear edge in compatibility with the widest selection of business, scientific, and industrial software. Some Mac-first software may be released later for PCs or not at all. For fields like engineering, finance, and data science, more tools are built with Windows in mind.

5. Interface

A big part of the Mac appeal is the elegant, intuitive user interface, with a streamlined design that emphasizes simplicity. The macOS desktop centers around a dynamic dock and uses Spaces to organize application windows. Multi-touch gestures on the large trackpad make interactions feel fluid. The overall aesthetic suits visually-oriented professionals.

The Windows interface will be quickly familiar to workers coming from previous PC experience. Modern Windows versions have enhanced multitasking with features like snap layouts and widgets that improve window management. More UI customization is possible, especially on touch-enabled laptops and tablets. Common shortcuts and the basic Start menu and taskbar layout have stayed consistent across Windows releases.

6. Manufacturers

Apple is the sole maker of Mac hardware which allows for tighter quality control over components and manufacturing compared to PCs. The trade-off is less variety—shoppers can only choose between a few base models of laptops and desktops. 

PC buyers can select from dozens of manufacturers from Dell and HP to Lenovo, Acer, Asus, and Microsoft itself. This competition drives more form factor diversity and price pressure in the PC market. But not all brands deliver equal build quality, component selection and customer support.

7. Typical business uses 

Macs are ubiquitous in creative industries like graphic design, video production, and publishing where Apple's historic ties run deep. Macs are also carving out a niche in app development, data analysis, and tech startups that prize the Unix command line.

Windows PCs dominate highly-regulated industries like finance, government, education, manufacturing, and healthcare, where compatibility with legacy systems and specialized Windows-based business applications is crucial.  Companies with significant investments in legacy software and accessories often stay on the PC platform to ensure continuity.

8. Processor 

After over a decade with Intel inside, Macs made a major transition (2020-2023) to Apple Silicon processors based on the ARM architecture. These custom chips deliver exceptional performance per watt, resulting in major gains in battery life and graphics performance while running cooler than traditional processors. They are poised to match or surpass Intel and AMD equivalents on multithreaded productivity workflows over the next few years.

Virtually all Windows PCs continue to use CPUs from Intel or AMD, with AMD's Ryzen processors gaining popularity for their strong multi-threaded performance. These processors offer a range of performance options to suit different business needs and budgets.

Mac for business: 5 pros

Macs bring some clear advantages to the workplace, especially for certain types of businesses. Here's what makes them stand out:

1. Seamless integration with Apple's ecosystem 

For companies already invested in iPhones, iPads, and other Apple gear, choosing Macs provides a more seamless experience. Continuity features like Handoff, Universal Clipboard, and AirDrop allow starting a task on one device and finishing on another. Integration with Apple Watch adds conveniences like automatic unlocking, while iCloud keeps files, photos, and passwords synced across all devices. 

2. High resale value and longer hardware lifespan 

When it's time to upgrade, Macs consistently retain more resale value than comparable Windows PCs. A 3 year old MacBook Pro can recoup over a third of its original price. Reliable hardware and consistent software updates mean Macs often remain viable for 5-10 years of use.

3. Lower malware risk and built-in security 

Recent research shows that only 6% of all malware infections occur on Macs, compared to 39% on Windows systems. While Macs aren't immune to threats (they can be affected by ransomware, trojans, and other malware), their built-in security features and lower target profile make them statistically safer. However, the increasing adoption of Macs in business environments means they're becoming more attractive targets for cybercriminals.

4. High affinity to creative industries 

Macs remain the platform of choice for designers, editors and other creative professionals. Key applications like Final Cut Pro, Logic Pro and Pixelmator are Mac-exclusives. Besides, many creative professionals prefer Macs for their color accuracy, display quality, and how smoothly Apple's pro apps integrate with the hardware.

5. Productivity software included at no additional cost 

Macs come with a well-rounded set of productivity apps like Pages for word processing, Numbers for spreadsheets, and Keynote for presentations, though these may lack some advanced features needed in enterprise settings. Additional creative apps like GarageBand and iMovie are surprisingly capable for podcasting and marketing videos.

Mac for business: 3 cons

Despite their benefits, Macs aren't perfect for every business situation. These drawbacks could impact your decision:

1. Limited compatibility with business-critical software 

While Mac adoption in US enterprises has grown to around 23% as of 2021, some business-critical software may still have limited macOS compatibility. This is particularly true in specific sectors like government, healthcare, and manufacturing, where legacy systems and specialized software are often Windows-only, potentially creating workflow challenges. However, the growing shift toward cloud-based applications is gradually reducing these compatibility concerns across many industries.

2. Minimal hardware customization options 

Unlike PC notebooks which often allow RAM and storage upgrades down the line, Mac laptops have soldered components that can't be changed after purchase. Mac desktops like the Mac Studio offer more configuration options upfront but no easy user upgrades. 

3. Higher hardware costs across product lines 

When buying Macs for business, entry costs remain higher than comparable PCs. One of the most affordable MacBook Air starts at $699 for the M1 model, while current-generation MacBook Airs start at $899, and MacBook Pros range from $1,599 to $2,899+. 

PC for business: 4 pros

PCs have long been the standard in business computing, and for good reason. In fact, many IT professionals argue that PCs are better than Macs for enterprise environments. This section looks at the upside:

1. Extensive business software compatibility

For companies that rely on Microsoft's ecosystem with Office 365, Azure cloud services and Active Directory, PCs provide the smoothest integration and management. Specialized business apps for accounting, customer relationship management, enterprise resource planning, and data visualization commonly launch first and sometimes only for Windows.

2. Wide variety of system types available

While Macs have three core system styles—laptop, all-in-one desktop, and mini-desktop—PCs offer a wider range of form factors for different business use cases. Workers can choose among ultraportable laptops, 2-in-1 tablets, touch-screen all-in-ones, small form factor PCs, and traditional desktop towers with ample room for expansion cards and storage drives.

3. Easier servicing and maintenance

With more IT staff trained to service PCs and a deeper pool of repair technicians, it's often quicker to get a PC back up and running than a Mac. PC manufacturers may offer on-site support and accidental damage protection. Third-party repair shops can affordably source compatible PC components.

4. Support for legacy business systems

Some industries have built their IT infrastructure around PCs applications and hardware interfaces. Point-of-sale systems, industrial control devices, and testing equipment may require a PC to operate. Windows generally offers better driver support and adapters for legacy ports like serial and SCSI.

PC for business: 3 cons

While PCs dominate the business world, they come with their own set of challenges. Here are the main issues to watch out for:

1. Higher risk of security breaches

Due to Windows' dominant market share, PCs remain the primary target for malware and security exploits. IT staff must invest more time and resources in data protection and security maintenance, including regular system patching, application control, network security, and endpoint protection to prevent intrusions. Modern Windows versions have strengthened security with features like TPM 2.0 requirements, though ongoing vigilance remains essential.

2. Inconsistent user experience between models and brands

With so many PC manufacturers and form factors, the user experience can vary greatly between different machines used in the same business. Some workers may have high-resolution touchscreens while others are using basic displays and keyboards. Troubleshooting requires factoring in more hardware variables.

3. More issues with slowdowns over time

While higher-end PCs with solid-state drives and sufficient RAM maintain consistent performance similar to Macs, budget systems often experience slowdowns after regular use. On lower-end PCs, background services, antivirus software, and third-party application clutter creates drag.  Fragmented files and outdated drivers can require periodic tuning to restore responsiveness.

Mac or PC for small, mid-size, and large businesses  

For small businesses with 10-50 employees, a workplace can likely standardize on all Macs or all PCs based on the employees' needs and preferences. If there's no dedicated IT staff, Macs can reduce support headaches with less malware risk and simpler management. However, PCs win out if your key software tools aren't Mac compatible.

Enterprises and medium-sized businesses often have a mix of departments with differing technology needs. It's common to see creative teams on Macs while operations and finance run PCs. In any case, having a mobile device management (MDM) system that can oversee both macOS and Windows devices from the same console becomes important. 

Mac vs. PC for remote workforce 

The rapid rise of remote work puts more onus on IT departments to deploy and manage devices outside the corporate firewall. Macs offer stronger built-in security features that benefit remote workers while their integration with cloud services makes remote collaboration more seamless. The increasing adoption of platform-agnostic cloud solutions has made it easier for remote teams to work effectively regardless of their operating system choice.

PCs on the other hand provide wider global availability and repair options for remote workers, particularly in regions where Apple service centers are limited. Many organizations opt for a BYOD (Bring Your Own Device) approach, letting employees choose their preferred platform while maintaining corporate security standards.

Both platforms require robust MDM solutions to maintain security and control in remote work environments. Essential MDM features include:

• Remote device management and troubleshooting capabilities
• Device trust enforcement and conditional access policies
• Consistent security policies and updates across all devices
• Full disk encryption for all work data
• Web filtering and security monitoring
• Automated security alerts and incident response

This is where solutions like Rippling can help by providing unified management for both Mac and PC devices across a distributed workforce.

Rippling: Manage your Mac or PC to enhance business security

Rippling is an integrated IT management platform that supports both Mac and Windows devices through its cross-OS MDM solution. As an official Apple reseller, Rippling lets you order and deploy Apple devices directly through the platform, while also supporting Windows devices with the same comprehensive management features.

The platform syncs with Rippling's HR system to automate device provisioning based on employee roles, eliminating manual setup tasks. IT administrators can remotely manage both platforms from a single dashboard—pushing software updates, enforcing security policies, and handling device lifecycles from deployment to retirement.

For businesses of any size, Rippling provides enterprise-grade inventory management without the need for additional IT staff. Key features include silent application deployment, password policy management, remote device control, and automated hardware retrieval during offboarding. The platform can even store and manage your inactive devices in secure warehouses globally.

With Rippling, a single IT administrator can handle deployments and ensure secure baselines across global Mac and PC fleets without manual work. If you're looking for a more effective way to provision, secure, and manage your company's devices, whether Mac or PC, sign up for a free Rippling demo to see these capabilities in action.

Mac or PC for work FAQs

What industries typically use Macs vs. PCs?

Macs are prevalent in creative and tech-forward industries like graphic design, advertising, software development, data analysis, and app-based services. PCs dominate in traditional sectors like manufacturing, finance, legal services, energy, government, and education where Microsoft software integrates with established processes.

Are Macs more secure than PCs for work environments?

While Macs have strong built-in security features and traditionally face fewer malware threats, no platform is immune to cyber attacks. As Macs become more common in business environments, they're increasingly targeted by sophisticated malware, adware, and spyware. Both platforms require proper endpoint protection and active security monitoring for a safe work environment.

Is a Mac or PC better for working from home?

Both platforms work well for remote work. Macs offer stronger out-of-box security and seamless integration with other Apple devices. PCs provide more hardware options and are often easier to service remotely, especially in locations without Apple service centers. The best choice depends on your specific business needs. The key is choosing a platform that aligns with your business requirements while ensuring proper management and security measures are in place.

This blog is based on information available to Rippling as of January 21, 2025.

Disclaimer: Rippling and its affiliates do not provide tax, accounting, or legal advice. This material has been prepared for informational purposes only, and is not intended to provide or be relied on for tax, accounting, or legal advice. You should consult your own tax, accounting, and legal advisors before engaging in any related activities or transactions.